Important Information for Workshop Participants

Important forms
You must submit both the following two forms; see information below

reimbursement form [.pdf file]

Substitute W-9 / Vendor Authorization Form [.pdf file]


Participant Housing
Please note that if the workshop that you are attending is housing you in an on-campus dormitory, there will be no cost to you. If the workshop you are attending is using a hotel for housing and you share a room with another participant there will be no cost to you. If you choose to have your own room, you will be asked to pay 50% of the cost of the room. Of course, if there is an odd number of participants, one or two of you may end up with a single room at no extra charge to you. Rooms will be covered for the 5 days of the workshop only.

The  reimbursement form [.pdf file] should be filled out and mailed to the address listed below. You may be reimbursed for meals up to $35 per day for the 5 days of the workshop. Parking expenses or local transportation to and from the workshop (taxi, bus, airport shuttle, etc.) may also be reimbursed.  However, travel to the site of the workshop cannot be reimbursed. Original, detailed receipts are required for all expenses for which you are claiming reimbursement. If a detailed receipt is unavailable, please include a memo stating what was purchased. Copies or non-detailed (i.e., non-itemized) receipts are not acceptable. By NSF rules, reimbursements will not be made for alcoholic beverages. All claims for reimbursement should be made within 30 days of the end of the workshop. Please allow 4-6 weeks for receipt of payment.

**For any reimbursements or payments, you will be required to complete & sign a New Vendor (W9) form and send it along with your receipts for reimbursement.

Participation in Evaluation Activities
Towards the end of the workshop you will be asked to complete an End-of-Workshop Evaluation. When completed, be sure to give it to your Instructor before leaving the workshop. These evaluations are a very important part of the cCWCS program and we greatly appreciate your feedback.


We sincerely hope that your workshop experience is informative and enjoyable. All requests for reimbursement and questions regarding the reimbursement of expenses related to participation at a cCWCS workshop should be directed to:

Karen Brown
Department of Chemistry
P.O. Box 3965
Georgia State University
Atlanta, GA 30302-3965

Phone: (404) 413-5546(404) 413-5546 
email: kbrown45 [at]

cCWCS does not usually provide transportation costs to/from the workshop location. We encourage participants to request support for travel costs from their institution's administration.